This Privacy Policy explains how TOTNES MILL LANE MANAGEMENT LIMITED handles information in connection with the Totnes Residential Android application, package uk.co.totnesmanage.tenancy.milllane.block.
Totnes Residential helps users assemble residential documentation and evidence packs — photographs, notes, timelines and sections — locally on their own Android device, so that the material can be kept for personal records, printed or copied, and shared externally.
The application is built as a local-first tool. The core workflow takes place on the device, and the company does not operate an account system, cloud synchronisation or backend storage for it.
Scope of This Policy
This policy applies to the Totnes Residential application for Android and to the local content created with it. It describes what is stored on the device, what leaves the device and when, and how you can reach the company about privacy matters.
The application is operated by TOTNES MILL LANE MANAGEMENT LIMITED, which is the developer and the data controller for any information it directly receives.
Information Stored on Your Device
The application stores documentation pack content locally on the Android device. This local app content may include residential documentation pack data and drafts, user-created section structures, notes, timelines and metadata, and any evidence images the user chooses to add.
This information sits in the application's own storage on the device. It is not automatically transmitted to the developer as part of the core workflow, and the company does not hold a copy of it.
User-created local content may contain personal information if the user chooses to enter or attach it. The application does not require personal identity information such as a name, address or account details in order to carry out its core workflow.
Deleting individual items is possible within the application, and the application also provides a way to clear all local data. Removing the application from the device likewise removes the local app data it holds.
Photographs and Evidence Images
Where a user adds photographs or image references as evidence, those items are selected by the user and stored as local app content on the device.
The application does not capture images on its own initiative and does not scan the device for images. Images are included in the pack only when the user chooses them, and they remain on the device unless the user decides to export or share the pack. Using the application without photographs remains possible.
Export, Copying and Sharing
The application allows users to export, copy or share a locally generated documentation pack through Android system actions, including the Android share sheet. This happens only when the user initiates it.
Once an export leaves the application, the resulting file remains wherever the user chooses to save or send it. The user controls that destination, and the company does not receive a copy.
External Services You May Open
When the user selects a contact or reference action, the application may open an external Android service such as a browser. Contact actions may also open an email client, phone dialler, maps application or share sheet where the user chooses them.
These external services operate under their own privacy practices. Information handled by them is governed by the terms of the relevant provider rather than by this policy.
What the Application Does Not Include
The application does not require login or account registration, does not involve payment processing, does not offer subscriptions, and does not provide monetisation features.
Important Use Notice
The application is a documentation and record-keeping tool. Its outputs are based on the observations, notes, photographs and entries the user supplies, and they are intended for informational and practical record-keeping purposes.
Nothing produced with the application is legal, financial, insurance or regulatory advice, and nothing produced with it constitutes repair, safety certification, compliance assessment, approval or clearance. It is not a substitute for formal professional, legal, regulatory, safety or certification processes, and it should not be used on its own for liability decisions.
How Long Information Is Kept
Local documentation pack content remains on the device until the user deletes it, clears the local app data, or uninstalls the application. Exported files remain wherever the user chooses to save or share them, under the user's own control.
Security
Local app content is kept within the application's own storage on the device and is not held on company servers. Protecting the device itself, for example through the screen lock the user configures, remains with the user, as does the handling of any files that have been exported.
Your Rights
Users in the United Kingdom or the European Economic Area may have rights under applicable data protection legislation, including access, correction, deletion and restriction, where those rights apply under the law. Whether they apply depends on whether personal data is being processed by the company.
Because the documentation pack content is held locally on the device rather than on company servers, it can usually be managed directly on the device, cleared through the application, or removed by uninstalling the application.
Where a user writes to the company by email, the company receives the email address used and whatever the message contains. That correspondence is separate from the application's workflow data, and a request relating to it can be made using the contact details below.
Children's Privacy
The application is intended for users aged 13 and above and is not directed to children under 13. The company does not knowingly collect personal data from children under 13. If such information is identified, reasonable steps will be taken to delete it or otherwise address the situation.
Changes to This Policy
This policy may be revised from time to time, for example to reflect changes in the application or in the law. When a revision is made, the revision date shown at the top of this policy is updated accordingly.
Company and Contact
Questions about this policy, about the application's local storage, or about pack exports may be directed to the company using the details below.
Company: TOTNES MILL LANE MANAGEMENT LIMITED
Registered office: 27 Bridgetown, Totnes, TQ9 5AD, England
Email: [email protected]
Website: totnesmanage.co.uk